Information Technology / Security
In today’s environment, security and information technology teams face tremendous pressures along every dimension. The demand for accessing key data and for digital evidence for analysis is growing. Deadlines are increasingly aggressive and cost control remains a pressing concern, preventing teams from adding more resources. As a result, today’s corporate investigation teams are spending late nights and weekends manually solving cases and barely keeping up with the increasing workload.
The Deepdive® eScout™ automated, proactive risk management solution can be up and running in under a half hour, without requiring additional information technology resources. Deepdive eScout gives Information Security Officers their own non-intrusive view into the organization’s workstations, laptops and file servers. With the ability to direct advanced search technology, at will, on selected computers and servers, Information Security gains new visibility into sensitive data, without disturbing employee productivity and workflow. In turn, they can efficiently report on policy enforcement and potential data threats, produce data risk and compliance reports on demand and meet management’s real-time needs to access their data wherever and whenever it is needed. Specifically, the Deepdive eScout Platform:
- Simplifies the auditing and interrogation of end-point computers and servers, extending the reach of current and future DLP solutions
- Delivers advanced and iterative searching capabilities to find all the relevant evidence for a case
- Provides comprehensive auditing and reporting capabilities, enabling Security Officers to provide audit and compliance reports on demand
Compliance Officers
e-Compliance is the electronic version of governance, risk and security compliance and it brings along with it many of the same challenges. Like e-Discovery, e-Compliance has become a critical issue over the last few years. With the pace of regulation continuing to increase, its impact on IT has become substantial. Dealing with risk and security e-Compliance issues is challenging since both risk and regulations emanate from many sources, requiring continuous monitoring and impact assessment. Regulatory compliance has become a critical element in IT decisions in the same way that e-Business, client/server, ERP and other major technological innovations have in recent years.
From an IT perspective, compliance management is most acute when it comes to unstructured information – the data that resides in files and file systems. Unstructured data accounts for 80% of corporate data. Some organizations have deployed applications for email archival and enterprise content management (ECM) to address risk and compliance requirements. The information compliance management challenge is a significant risk for corporations. Complying with regulations is difficult in terms of enforcing access control and retention management. However, even more challenging is determining which information should be subject to rigorous access control and retention management due to its sensitivity.
eCompliance Solution Benefits
The Deepdive® eScout™ Platform’s e-Compliance solution provides organizations with the ability to identify, classify, secure and manage the retention of documents subject to regulatory controls. With Deepdive, they can:
- Identify files based on file attributes (filename, size, extension, etc) and/or content contained within the files
- Automatically or manually move/copy the files identified to set the appropriate retention dates
- Set policies to automate many processes (such as finding all files owned by the group “finance”, copy them into risk and security compliance storage, and set a retention date and automatically repeat this once a week)
- Automatically report on the status of risk and security compliance data moved to the Compliance Storage
- Report daily on files that have met their expiration date and send an e-mail to the compliance team for review
- Generate weekly reports showing files that have been moved into risk and security compliance Storage and e-mail them to administrative staff
- Output sets of files to PST, XML or CSV for auditors
Legal Teams
The combination of recent amendments to the Federal Rules of Civil Procedures (FRCP), growing numbers of lawsuits and regulatory inquiries, and the tremendous growth in electronically stored information (ESI) have created a significant challenge for legal departments. Specifically, corporations are struggling to quickly discover case facts, rapidly cull-down collected emails and digital files to the relevant 10-20%, monitor progress of their cases, and perform e-discovery in a defensible manner.
The Deepdive® e-Scout™ platform delivers faster early case assessments, 90% data culling rates and improved defensibility in court. Many leading corporations have dramatically lowered their e-discovery costs using e-Scout, by accelerating early case assessments, increasing review throughput, reducing movement of data across multiple tools, and improving the defensibility of their electronic discovery process.
Fully operational within 25 minutes, the Deepdive eScout Platform:
- Accelerates document processing, allowing users to gain immediate visibility into case facts and estimate case budget
- Brings a new level of transparency to e-discovery search, enabling a more collaborative and defensible process
- Delivers interactive analysis and culling capabilities to prune large datasets to much smaller, more relevant ones
- Offers integrated and flexible e-discovery workflow from processing to review and production, eliminating the costly movement of data across multiple, disparate tools
- Provides comprehensive case management, auditing, and reporting capabilities, enabling users to monitor case progress in real-time